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Artificial intelligence in project management

Artificial intelligence (AI) is now transforming virtually all areas of life, from business and economics to healthcare, education, and everyday life. Its influence is constantly growing, and it opens up new opportunities for the development of society.

Until recently, artificial intelligence was very frightening to society, despite the fact that its development allows for the improvement of all areas of activity. At the beginning of 2023, there was a theory that AI would completely replace human work and perform all the necessary functions. However, the impact of artificial intelligence is determined by how we apply it. Today, people have learned to use AI to improve productivity and achieve better results.

The significant impact of AI can be seen in various industries such as education, medicine, manufacturing, and business. AI helps businesses not only cut costs but also optimize processes, establish communication with consumers, and mitigate potential risks by collecting various analytical data.

AI gained its popularity when people realized its capabilities. The fact is that it is not a single new technology, but a set of solutions that quickly find, process, and provide information based on the studied data.

Virtual assistants are used in almost all areas of activity. Project management is no exception. It is important to understand that a successful project always includes people, various reports, schedules, strategies, risks, and communication. Project managers have realized that collaboration with the latest technologies can not only improve productivity, but also free up time for more important tasks, automate ongoing processes, find new solutions to improve strategy, and much more. The key is to use smart development correctly.

Automate tasks and optimize workflow

Every business is trying to optimize its strategies and find solutions that will help achieve the desired result. Project managers are looking for ways to reduce the time spent on repetitive tasks and increase manager productivity, explore ways to avoid human errors, minimize risks, and allocate resources correctly.

With the emergence and development of artificial intelligence, it has become much easier to realize all this. Repetitive tasks can be easily automated with AI, and managers have the time and opportunity to focus on more important tasks.

Artificial intelligence is great at creative tasks. It helps to write an article, a letter to a contractor, or generate an attractive image for a banner or website. But don’t forget that the latest technology can automate everyday tasks.

Scheduling

Artificial intelligence is great at scheduling tasks, prioritizing them, and reminding you to complete them. One of the most common AI-powered apps for these functions is Trello. Here you can work alone or with a team, create different boards, and manage tasks.

Reporting

Artificial intelligence is great at analyzing and processing large amounts of data, creating graphs and charts that are used in various reporting. You may find Microsoft Power BI and Tableau useful.

Deciphering rallies

A large amount of information is not always perceived and memorized, and sometimes the necessary data is simply forgotten after meetings. Unfortunately, Google Meet and Teams don’t allow you to convert voice to text, but there are other AI-based programs that can easily handle this task. Fireflies is one of them.

To make it work, you need to add an AI assistant to the meeting. It listens to what the participants are saying, recognizes who said what, and based on this data, creates tasks, assigns those responsible for their implementation, sets deadlines, and records the main points of the call, which can be reviewed later.

Text analysis

ChatGPT, Gemini, and Copilot will perfectly cope with writing texts and analyzing a large amount of information.

Many programs and applications using artificial intelligence can speed up and optimize work, but don’t forget that every project consists of people, and live communication is the basis of a successful deal.

Artificial intelligence is a very useful resource for the development and improvement of not only a particular project but also the business in general. With the help of automated solutions, you can reduce costs, minimize risks, and customize all processes to increase productivity and achieve goals.